Philippines staffing blog ·
Philippines HR Employment Letter Tracker
Track employment letters by version and delivery state without treating a draft as an accepted agreement.
A letter tracker identifies the worker reference, document type, version, approval source, delivery date, response state, and owner. A generated file or sent email does not prove that the approved version was received or accepted.
A document coordinator can compare the file against the approved template, record delivery evidence, and route a question about a missing response. HR or the employer decides wording, approval, interpretation, and follow-up.
Do not overwrite an earlier version after a correction. Link each delivered version to its own event so the record shows what changed and when.
This guide is general information, not legal, tax, or employment advice.