Practical guide
Philippines HR Employment Letter Tracker
Track employment letters by version and delivery state without treating a draft as an accepted agreement.
Published
Table of contents
Scope and operating boundary
A letter tracker identifies the worker reference, document type, version, approval source, delivery date, response state, and owner. A generated file or sent email does not prove that the approved version was received or accepted.
Workflow and evidence controls
A document coordinator can compare the file against the approved template, record delivery evidence, and route a question about a missing response. HR or the employer decides wording, approval, interpretation, and follow-up.
Quality review and exceptions
Do not overwrite an earlier version after a correction. Link each delivered version to its own event so the record shows what changed and when.