Transfer Shared-Folder Ownership Before Offboarding Access Closes

Use approved ownership reports and manager scope to list shared folders, team drives, automation accounts, and business records. Record identifiers and roles, not file contents.

Track recipient decision, transfer event, recipient capability check, and former-access result separately. A successful transfer does not prove access removal, and a disabled account does not prove continuity.

Keep the source record intact. Add corrections as dated events, store private details only in the approved restricted system, and give every unresolved item a named owner and next-check date.

The coordinator prepares the inventory and schedules checks. Security, legal, records, system, and business owners decide access, retention, recipient, deletion, and exceptions.

Close the work only when the accepted evidence and resulting system state agree. A finished checklist proves that the review happened; it does not prove that an employment, pay, access, or policy decision was correct.